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Terms & Conditions

WEEKEND STUDIO HIRE:

 

1. Booking Procedure:
Before formal written approval is given, renters must sign this rental contract as laid out below which outlines the terms and conditions of the rental agreement. Please note, that until this contract is signed, the booking cannot be confirmed.

 

2. Rental Fees and Payment:
Rental Rates:
One-Day Studio Pass: £125.00 
Two-Day Studio Pass: £240.00 

 

3. Cancellation Policy
100% refund on 12 weeks  or more notice.

75% refund on  8-11 weeks notice.

If cancellation notice is given 8 weeks or less there will be no refund.

 

4. Studio Usage:
Permitted Activities: On receipt of your rental enquiry, we shall confirm the suitability of the space for your arranged activity. Please note we are within our rights to turn away any rental enquiry that we do not feel is appropriate for the CoWorking Devon space. 

Capacity: We have capacity for 50 people at a standing event. If you require use of the space in a different way (using desks/tables or yoga/physical activity) please get in touch before signing this agreement for confirmed capacity for your activity. 

Please note we cannot be responsible for weather implications, whether storms, snow, ice  or power-cuts.

Legal implications: CoWorking Devon will not be responsible for any 'act of God' and cannot be held legally liable for interruptions to your hire based on these scenarios that are deemed out human control.

 

5. Access and Hours:
The one-day studio pass offers you access for 24hours - 6pm until 6pm the following day. The two-day studio pass offers you access for 48 hours - 6pm Friday until 6pm on Sunday. If specific times are needed please have this confirmed.

The rental space must be clear by 6pm unless discussed in advance to allow the next rental to be available.

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6. Closing Time and Responsibilities:

  • The studio space is to be vacated promptly by 5:30 PM. It is the responsibility of the renter to ensure their departure by this time.

  • ⁠To facilitate a smooth handover for the next booking, renters are required to complete their setup, clear the space, and secure the premises by 5:30 PM. This includes closing blinds and ensuring all entry points are properly locked.

  • Any extensions beyond the closing time must be pre-approved and communicated with the management. Failure to adhere to the closing time may result in additional charges or adjustments to future bookings.

  • Access to the studio for the following day's bookings by other members will commence at 6:00 PM. It is essential that the space is vacated and ready for the next booking by this time.


This policy aims to maintain a consistent and efficient schedule for all renters, allowing for a seamless transition, timely setup for subsequent bookings, and access for the next day's bookings. Your cooperation is greatly appreciated.

 

7. Insurance:
Liability Insurance:

Renters must provide proof of liability insurance covering their event and indemnifying the studio from any liabilities. We shall need to see this before the space can be used and must be in the same name as you and/or the company you own.

 

8. Rules and Regulations:
There is no access to the private offices off from the main space, please ensure this is respected by everyone in your group. 

It is the responsibility of the rental contact to ensure that guests and helpers know what is expected of them. All communal areas, including the kitchen, must be tidied and left clean. We will include a checklist to ensure all cleaning and shutdown tasks are completed. 

An extra cleaning charge may be levied on the hirer if the premises are left in an unacceptable state. Please notify CoWorking Devon by email if there have been any damages or breakages.

 

9. Cleanup and Return of Studio:
We require the office to be returned to us as it was provided, and all cleanup and shutdown tasks written in the welcome pack ticked off. We will arrange to meet you after the end of your rental period to lock up. 

 

10. Communication:
If you have any queries during your rental period or prior to this beginning, please do not hesitate to email Jack via jack@coworkingdevon.co.uk or call/WhatsApp on 07412 157857.

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COWORKING DESKS:

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For desk rental subscriptions, the terms are as follows:

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1. We require all desks to be booked in advance to guarantee your space. Bookings cancelled with less than 24 hours' notice will require full payment/use of credit for any coworkers. Rather than cancelling, you can simply reschedule the booking through your booking dashboard.

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2. If you have any queries during your rental period or prior to this beginning, please do not hesitate to email Jack via jack@coworkingdevon.co.uk or call/WhatsApp on 07412 157857.

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VIRTUAL OFFICE SUBSCRIPTIONS:​

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Virtual Office Terms & AML Policy
Business Name: CoWorking Devon Limited
Contact: jack@coworkingdevon.co.uk
Website: www.coworkingdevon.co.uk

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1. Service Overview

CoWorking Devon Limited provides a virtual office service that includes the use of our business address for Companies House registration, mail collection, and optional mail forwarding. This service is available to UK-based individuals and businesses.

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2. AML Compliance

As a registered Trust or Company Service Provider (TCSP) supervised by HMRC, we are legally required to comply with UK Money Laundering Regulations.

To activate your virtual office service, you must provide:

  • A valid government-issued photo ID (passport or driving licence)

  • Proof of address dated within the last 3 months

  • Full legal name and company registration number (if applicable)

  • Confirmation that you are the business owner or authorised representative

Services will not begin until verification is complete.

We are legally obligated to report any suspicious activity and will not alert clients if a report is made.

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3. Mail Handling

You may choose between:

  • Mail collection from our premises

  • Mail forwarding to a UK address (additional postage fees may apply)

Mail must be collected within 30 days unless forwarding is arranged. Uncollected or unclaimed mail may be returned to sender after this period.

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4. Use of Address

You may use our address:

  • On Companies House records

  • On business cards and marketing materials

  • As your invoicing or correspondence address

You may not:

  • Use the address to mislead, commit fraud, or register companies on behalf of others without authorisation

  • Sublet or share the service with third parties

 

5. Fees & Billing

The service is billed monthly at £25, paid in advance. Invoices are issued electronically. If payment fails or is not received, services will be paused.

 

6. Termination

We reserve the right to terminate your service if:

  • Required ID or verification cannot be obtained

  • Payments are not made within 14 days of invoice

  • We believe the service is being misused

 

7. Privacy & Data

Your personal data is handled in accordance with our Privacy Policy and GDPR. AML documentation is stored securely for 5 years after the end of your service agreement.

 

8. Contact

For any questions regarding this service or your account, contact us at:
jack@coworkingdevon.co.uk

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